Classification of Students

Class Credits
Full-time Enrolled for 12 or more hours
Part-time Enrolled for less than 12 hours
Degree Seeking an Associate in Arts, a Bachelor of Arts, a Bachelor of Science degree, Bachelor of Science Nursing, or a Bachelor of Social Work
Non-Degree Not seeking a degree
Church Vocation Students Full-time students who are preparing themselves for one of the church vocations within The Lutheran Church-Missouri Synod and have maintained a grade point average of at least 2.00

Part-time students are not eligible to participate in intercollegiate competition or to hold any campus office.

A student enrolled in a degree program must matriculate through admissions. Upon his/her acceptance, the University is committed to do all it can to help the student successfully complete his/her chosen program.

Accordingly, each degree seeking student is assigned to an advisor.

A non-degree student wishing to change to degree status shall make application to the Vice President of Enrollment Services (cf. Special Admissions).

Classification is determined by the total number of credits completed including those accepted by Concordia from other college or university and is established as follows:

Class Credits
Freshman 0-29
Sophomore 30-59
Junior 60-89
Senior 90-graduation

Student Course Load for Full-Time Student

Semester Minimum Average Maximum
Regular Semester 12 15 18
Winterim 2 3 4
Summer 3 3 6

Academic Ethics

Mutual respect and concern for one another in the atmosphere of a Christian caring community is the basic principle which should govern the relationship between student and instructor. Faculty are professional in their expectations of academic excellence and students respond with an appropriate level of effort and commitment. Unprofessional conduct and unethical behavioral are serious breaches of the academic contract. The ethics code of the university provides for due process, and grievance procedures are detailed in the Student Handbook.

Grading

Formal reports of the student’s progress are available at the close of each semester.

The following grade point systems is used in connection with these grades:

Letter Grade Points Per Credit
A Equals 4.00 points per credit
A- Equals 3.67 points per credit
B+ Equals 3.33 points per credit
B Equals 3.00 points per credit
B- Equals 2.67 points per credit
C+ Equals 2.33 points per credit
C Equals 2.00 points per credit
C- Equals 1.67 points per credit
D+ Equals 1.33 points per credit
D Equals 1.00 points per credit
D- Equals 0.67 points per credit
F Equals 0.00 points per credit
P 0.0 points pass in pass-fail course, not computed in grade point average, credits counted.
NC 0.0 points, failure in pass-fail course, not computed in grade point average, no credit earned.
W 0.0 points, withdrawn without penalty, not computed in grade point average. Given for withdrawal previous to withdrawal deadline, and for certain extenuating circumstances thereafter, such as illness.
WF 0.0 points, withdrawn with penalty, is computed in grade point average. Given for withdrawal after the withdrawal deadline under unauthorized conditions.
I 0.0 points, incomplete, not computed in grade point average, (see policy on incomplete grades below)

Final Examinations

Faculty policy requires a culminating experience, such as a final examination or project during the finals week of a traditional semester. Exemptions to final examinations may be offered to students carrying an A for the course at the discretion of the instructor.  First semester freshmen are not eligible for exemptions. Second semester freshmen and sophomores can be exempted from one exam per semester. Juniors and seniors can be exempted from no more than 2 exams per semester. If an instructor offers exemptions and students elect to take them, the instructor must submit the name of the course and the names of students taking the exemption to the office of the Provost's Office before the second last week of the semester.

Incomplete Grades

An incomplete grade given in any term (i.e., first and second semester, Winterim, Summer Session) becomes a failing grade if the work is not completed within three weeks after the end of the final examination period for that term or by the time agreed to between the instructor and student. Requests for extension of time to resolve an I grade will be approved only when the instructor is satisfied that circumstances prompting the request justify waiving this three-week policy. In unusual circumstances, beyond the control of the student and the approval of the instructor, incomplete grades can be held for one semester.

Individual Instruction/Independent Study/Guided Study

Students may be given the option of taking a course as Individual Instruction or Independent Study or Guided Study. Further information is available on the CU Portal.

Transcripts

An official transcript bears the seal of the University and the signature of the Registrar or his/her representative. Official transcripts may be given to students or alumni or can be mailed directly to institutions or persons considering the applicant for admission or for employment.

An unofficial transcript is given to the student whose credits are listed thereon and is marked unofficial. Concordia University accepts no responsibility for the accuracy of an unofficial transcript after it has been issued.

Federal regulations require the student’s signature before the record can be released. You can access the transcript request form by visiting our website: www.cuw.edu

Class Adds-Drops

A student may add a course before no more than 15% of the scheduled class periods have occurred. The table below is a guide for the various courses and the maximum times of meeting after which registrations are not permitted. Consent of the instructor must also be secured.

Course Credits Value Class Periods
1/2 1
1 2
2 4
3 6
4 8
5 10

A regular semester class may be dropped without an impact on a student's GPA through the end of tenth week of class (for seven week classes - end of the fifth week). Failure to withdraw from a class will result in a grade of F.

A full-time student may register through the last day of the first full week (5 days) of classes in the semester.

The instructor’s signature is required after the first week.

Audit Policy

An audited class will appear on the transcript as a zero-grade point class with a grade of AU, and no credits earned. Students may sign up to audit a traditional class before the semester starts as long as there is room in the class. After the semester starts, students may change their registration status from enrolled for credit to audit up until the drop deadline. Students taking accelerated classes must register as an audit before the class starts. The university offers audits on a space-available basis, and programs/majors/instructors have the ability to not allow audits: such policies need to be stated in writing. Self-paced online classes cannot be audited.

A student who audits a course has access to the in-class (and/or online) didactic portions of the course. The student is expected to attend class, but the student is not required to participate in any of the course’s assessment activities, and the instructor is not required to assess the student’s progress in the course (that includes the formulation of a comprehensive assessment such as a course grade). The university does not require, expect, or allow the student with a documented disability – other than a physical disability – to participate in its disability services process, as the students will not take part in the university’s course assessment.  Skills courses, such as foreign language, applied music, and some art courses are not available for audit.

Change of Name or Address

Students are to promptly notify the Registrar in writing of any change in name or address.

Academic Honors

The Provost's Scholastic Honors List

The Provost's Scholastic Honors List for the University is composed each semester of those full time students who have a semester grade point average of 3.6 or above.  Students must earn at least 12 undergraduate credits in a semester to be eligible; graduate credits are not considered for this honor.

Graduation with Honors

  • A candidate who achieves a cumulative grade point average of 3.90 or better will be graduated Summa Cum Laude
  • One who achieves a cumulative grade point average of 3.80 or better will be graduated Magna Cum Laude
  • One who achieves a cumulative grade point average of 3.60 or better will be graduated Cum Laude

Awards

Concordia considers it right and proper to recognize through special awards unusual proficiency and performance in a certain area of learning as well as in worthwhile and purposeful co-curricular activity. Many such awards are given annually to students who have demonstrated exceptional achievement or who have made unusual contributions. From time to time, friends of Concordia have established such awards and have usually stipulated conditions under which the respective award should be given. Since in these instances the recognition aspect is more important than the financial element, Concordia has listed these as awards rather than scholarships. Such awards include:

  • American Bicentennial Award in Business
  • Walter W. Stuenkel Award
  • E .R . Brann Citizenship Award
  • Science Awards in Life Sciences, Mathematics, and Physical Sciences
  • Wilhelm Schickard Award in Computer Science
  • Moeller Award in English, German, Greek, Hebrew, Latin, and Spanish
  • Religion Award
  • Northup-Bartelt Memorial Music Award
  • Nightingale Nursing Award
  • Charles W. Finke Health and Human Performance Award
  • Marsha Konz Student Educator Award
  • Marsha Konz Graduate Educator Award
  • CUW Visual Arts Award
  • Søren Kierkegaard Philosophy Award
  • Zondervan Publishing House Award in Greek, Hebrew, and Theology

Academic Probation and Dismissal Policy

In general, an undergraduate student is considered in good academic standing if s/he maintains a cumulative grade point average of 2.0 or higher.  Academic standing is assessed at the end of each semester and must include at least two courses.  When a student’s cumulative grade point average dips below 2.0, s/he is placed on academic probation.  The student remains on probation if subsequent semester GPAs are 2.0 or above, but his/her cumulative GPA remains below 2.0.  However, if at any time on probation, the student’s semester GPA again dips below 2.0, s/he will be dismissed from the University.  In general, students must have a 2.0 GPA or higher in order to graduate.  It should be noted, however, that some undergraduate programs have their own standards for academic good standing and program completion, which work in conjunction with the aforementioned general standards.

Appeal Process

Adult learners who are dismissed from the University may appeal their dismissal in writing to their Center Director or to the Executive Director of Continuing and Distance Education.  The appeal should include an explanation of what went wrong and a plan for improvement.  The Center Director or Executive Director of Continuing and Distant Education will then consult with any appropriate academic staff to offer a recommendation to the Assistant Vice President of Academics for Student Success if the student is a Mequon student or to the Chief Academic Officer (CAO) at Ann Arbor if it involves an Ann Arbor student.  The AVP of Academics for Student Success or the Ann Arbor CAO will then notify the student of their decision.  Stipulations may be attached to a favorable decision.  Students who lose their appeal must sit out at least one traditional, 15-week semester, after which they may re-apply for admission.  Their re-application will be enhanced if they can demonstrate academic success at another school in the intervening period. 

All dismissed students may appeal a decision to the President of the University (if at Mequon) or to the Chief Administrative Officer (if at Ann Arbor) in writing within 5 working days of the decision only if they can demonstrate that due process was not followed.

Grading

The following grade point system is used in connection with these grades:

Letter Grade Points Per Credit
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+ 2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
D- 0.67
F 0.00

A candidate who achieves a cumulative grade point average of 3.90 or better will be graduated Summa Cum Laude; one who achieves a cumulative grade point average of 3.80 or better will be graduated Magna Cum Laude; and one who achieves a cumulative grade point average of 3.60 or better will be graduated Cum Laude.

Additionally, the Scholastic Honors List for the University is composed each semester of those full-time student(s) who have a semester grade point average of 3.6 or above.

Incompletes

It is expected that the required work be handed in the day it is due.  Occasionally an emergency or extenuating circumstance may prevent a student from completing the assigned work.

If all the requested material has not been handed in by the final session, the student may, at the discretion of the instructor, request to receive an “I” for the module. The instructor, through the use of a Grade Change/Incomplete Report, will inform the student of the work that needs to be completed and the due date. The due date can be no later than three weeks after the last module session date.

If the “I” has not been satisfied by the due date, the student will receive a grade for the course based on what they had previously submitted with “zero” points for all missing work of the course. This grade will remain on the transcript, though a student repeating the module who receives a higher grade will have that grade computed into the GPA.

General Academic Grievances

The steps listed below are to be carried out with an attitude of Christian love and concern for academic, moral, and spiritual growth.  Face-to-face meetings are encouraged throughout the process, but may not be possible because of the situation.

  • Step 1: The student meets with the instructor to resolve the matter informally.
  • Step 2: Face-to-face Ann Arbor students should proceed to step III.
    Traditional undergraduate students submit a written grievance to the Department Chair of the program in which the course was taught within 10 working days after meeting with the instructor. Upon receipt of the student’s grievance, the Department Chair will notify the instructor, who will then have 10 working days to submit a written explanation of the incident to the Department Chair. Within 5 working days of receiving the instructor’s report, the Department Chair will send a written response to the student and the instructor. Adult learners follow this step with their Center Director. Graduate students follow this step with their Program Director. Full-time online students follow this step with the Executive Director of the OCDE.
  • Step 3: If the student is still not satisfied, s/he may file a written complaint with the Dean (at Mequon) or campus Dean (at Ann Arbor) of the School in which the course was taught within 10 working days of receiving the step II report (if applicable). The Dean or campus Dean will render a decision and send a written response to the student, the instructor, and the Step II University official (if applicable) within 10 working days of receiving the grievance.  

Absences and Tardiness

Class interaction is an integral part of our accelerated program and because courses in the program are only six weeks in length, students are expected to attend all class periods of the courses for which they are registered. Site based classes require both classroom and online participation. In the case of an emergency which would cause a student to miss a portion of class, students must contact the instructor and their advisor either before the absence or within 24 hours following the absence. Absence from a course may result in a lower grade, depending on the professor’s grading policy.  Undergraduate students missing more than 4 hours of class (including arriving late and leaving early) will constitute excessive absence and may be required to drop the class. If emergency circumstances dictate missing a session, please notify the center staff and the instructor. If a student knows that an absence is inevitable (proposed surgery, long planned vacation, etc.) it is better to discuss with your instructor, before the course begins, regarding what your best options would be regarding successful completion of the course.

Academic Dishonesty

Academic honesty is the foundation of our education insititution. Without it, we make a mockery of the academic endeavor and the ultimate rewards associated with a degree in higher education. At Concordia, honesty is central to our Christian identity and way of relating to one another. The names of students found guilty of engaging in academic dishonesty will be reported to the Provost's Office. Types of academic dishonesty can be defined in the following manner:

  • Cheating: includes, but is not limited to: a) the use of unauthorized assistance in taking any type of test or completing any type of classroom assignment; b) assisting another student in cheating on a test or class assignment, including impersonation of another student.
  • Plagiarism: includes, but is not limited to: a) failure to give full and cleak acknolwedgement of the source of any idea that is not your own; b) handing in the same assignment for two different courses without the consent of the instructors.
  • Fabrication: includes, but is not limited to: the forgery, alteration, or misuse of any University academic document, record, or instrument of instruction.
  • Academic misconduct: includes, but is not limited to: intentionally or recklessly interfering with teaching, research, and/or other academic functions.

Disciplinary Actions

  • First instance:  The faculty member determines the penalty. This may include any of the following:  an opportunity to redo the assignment or test, a reduced grade on the assignment or test, a failing grade on the assignment or test, a lower grade in the course, a failing grade in the course, or removal of the student from the course.

  • Second instance:  The faculty member determines the penalty, and the campus-specific Chief Academic Officer (CAO) or designee connects with the student at which time additional sanctions may be imposed.

  • Third instance:  The faculty member determines the penalty, and the Academic Conduct Board (ACB) meets with the student at which time additional sanctions may be imposed, including suspension or expulsion. On the Mequon campus the ACB consists of the CAO at Mequon, AVP of Academics for Student Success, and the Dean of the School in which the student resides. If the student is an adult learner, the appropriate Center Director joins the ACB. If the student is a graduate student, the appropriate Program Director joins the ACB. The decision of the ACB is final.  

Appeal Process

On the Mequon campus students may appeal a faculty-issued academic dishonesty decision or penalty in writing to the Dean of the School in which the course was offered within 15 working days of receiving the report. The Dean (in consultation with the Department Chair or Program Director or Center Director) will consider the appeal and render a decision within 10 working days of receiving the appeal and issue a written response to the student.  

Dropping a Class

Undergraduate students who withdraw before the first class session, but within 48 hours before the class, will be assessed a $55 drop fee plus a charge for books not returned in good condition.

Course Waiver

In cases where a student has acquired a great deal of knowledge in a subject through work experience, but has never earned credits in the subject, a waiver may be granted. A student may request a waiver by writing a letter to the Dean responsible for the course and providing documentation showing that he/she has knowledge of the material covered in the course.

Waivers are limited to the major courses only, and are not available for core courses inside or outside the major. The request for waiver should be submitted well in advance of the course to allow time for approval.

Student Transcript Evaluation

Upon receipt of all official transcripts, a "transcript evaluation" of previously earned credits and the courses needed to complete your degree will be provided. This evaluation will show how transfer credits were applied to the core, major, and elective requirements. Students are responsible for checking their official transcript evaluation. This document is the school’s statement of what is required to complete your degree.  If you have questions about your transcript evaluation, talk to your advisor.  

Students should use their transcript evaluation to track progress throughout the program by recording the grade received for each module. By using the evaluation as a tracking tool, you will know when the required credits have been completed.

When you anticipate graduation, contact your advisor to schedule a meeting to review your file and assure that you have met the requirements of your degree. This meeting is the first step in the graduation process.

Within the Accelerated Learning Center’s bachelors degree programs, a student’s grade point average on the Concordia transcript will be based on the credits taken after entering Concordia University. It does not include the GPA for coursework taken prior to entering Concordia. College level courses in which the student earned a “C-” or better will be reviewed for transfer from regionally accredited colleges and universities.  

Students seeking a certificate must complete 30 credits at Concordia university, allowing for a maximum of 12 credits can be transferred.  Students seeking an associate’s degree must complete 36 credits at Concordia University, allowing for a maximum of 27 credits can be transferred. Students seeking a bachelor’s degree must complete 36 credits at Concordia University, allowing for a maximum of 84 credits can be transferred.

Withdrawal from the Program

If a student finds it necessary to withdraw completely from the program, he/she should inform their Academic Advisor in writing, carefully explaining the circumstances surrounding the decision to withdraw.  The Business and Financial Aid Offices will then make adjustments to the account and financial aid package.

If the student has not been enrolled in courses for twelve months or more, he/she will re-enter under the policies and academic requirements in effect at that time.

Graduation

Concordia University confers the degree of Bachelor of Arts, Bachelor of Science, Bachelor of Science Nursing, or Bachelor of Social Work on a student of good character who has met the following requirements:

  1. accumulated a cumulative grade point average of 2.00 or better for all credited work completed at Concordia University;
  2. earned an appropriate number of credits of academic work, meeting all program-specific residency requirements;
  3. satisfied any program-specific requirements;
  4. met all financial obligations to the University.

Concordia University confers the degree of Associate in Arts on a student of good character who has met the following requirements:

  1. a cumulative grade point average of (2.00) or better for all credited work completed at Concordia University;
  2. earned an appropriate number of credits of academic work, meeting all program-specific residency requirements;
  3. satisfied any program-specific requirements;
  4. met all financial obligations to the University.

Graduation Application

Each candidate for graduation must complete a Graduation Application online by the assigned deadline, prior to commencement.

Graduation Fee

A fee is assessed for all graduates to cover graduation expenses. The graduation fee is required of all students, whether or not they attend commencement.