Concordia University cares about the active engagement of students in coursework. Just as showing up for work is critically important to job security and work effectiveness, showing up for class, whether it is online or face-to-face, is critically important for students to master the career skills and concepts necessary for the degree in which they seek. Every effort should be made by students to attend and be academically engaged in every class and/or laboratory session.  

Online Attendance Policy

Attendance in an online course is defined as “active participation in the assignments laid out in the course syllabus”.  For these purposes, an assignment is an individual discussion, quiz/test or drop box submission that is completed in the Learning Management System and is eligible for grading.

Attendance may include, but is not limited to, participating in a weekly discussion board, completing a journal entry, or submitting/completing assignments in the Learning Management System (LMS). Logging into a course, without engaging in one or more of the above activities, does not qualify as attendance.

As of January 1, 2016, student attendance is tracked for all online courses and failure to be actively participating in a course – without communication to the instructor or response to outreach – will result in a student being administratively withdrawn.

Once a course begins, a student will remain active in the course unless he/she:

  • Requests to drop/withdraw from the course;
  • Is administratively withdrawn from the course for failure to begin;
  • Is administratively withdrawn from the course for non-attendance;
  • Is administratively withdrawn from the course for other reasons, e.g., disciplinary suspension, etc.

The University reserves the right to initiate an administrative withdrawal from a course whenever a student violates the Attendance Policy.

PLEASE NOTE: A drop/withdraw – whether requested by the student or performed by the University for one of the reasons listed previously – cannot be overturned. Students are encouraged to speak to their academic advisor AND the financial aid office to understand academic and financial implications BEFORE requesting to drop/withdraw from a class.

Online Non-Attendance Definitions

  • Never Attended Class: A student who has not attended class (i.e. submitted work in the LMS) as of 11:59pm CST on the 28th day (for self-paced), or 8th day (for collaborative), will be administratively withdrawn from the course. A $55 non-refundable fee will be charged to the student’s account for failure to begin.
  • Submitting Work Outside LMS: A student submitting work outside of the LMS (i.e. work emailed to instructor; work submitted in an alternate system such as WILEY, LiveText, etc.) is not considered to be in attendance.
  • Attending but Becomes Absent: A student who has attended class but becomes absent per the definitions below, with no contact to the instructor, response to outreach, or documented request to drop the class, will be administratively withdrawn. The student will be assigned a failing grade (F) if the withdraw occurs past the drop deadline. Absence in online courses is defined as not participating in discussion threads or turning in assignments.  

Collaborative Courses:

  • Absent 4 consecutive weeks of a 16-week collaborative course
  • Absent 3 consecutive weeks of a 12-week collaborative course
  • Absent 3 consecutive weeks of a 10-week collaborative course
  • Absent 2 consecutive weeks of an 8-week collaborative course
  • Absent 10 consecutive days of a 6-week collaborative course
  • Absent 7 consecutive days of a 4-week collaborative course

Self-Paced Courses:

  • Absent 3 consecutive weeks of a 12-week self-paced course (attendance tracking begins once a student submits work for the class)

NOTE: Any time a student is added, dropped, or withdrawn from a course – whether requested by the student or performed by the University – financial aid will be reviewed per federal regulations. Last dates of attendance in courses, determined by this Attendance Policy, will be used by the Financial Aid office in calculating a “Return to Title IV” (r2t4). This determines when and to what extent funds must be returned to financial aid funding sources. In some circumstances, a student may owe the University a portion of their tuition and any cash release they may have received. 

Online Drop Deadline Policy 

Self-Paced Courses:

No Grade

  • A drop request within the first four (4) weeks AND before an assignment submission will not incur a grade or be recorded on the student’s transcript. 

Withdraw (W)

  • Up to the end of the ninth (9) week from registration, a drop request or administrative withdraw will be processed as a withdraw (W). The W will show up on the student’s transcript but does not affect the student’s GPA.

Failing Grade (F)

  • After the ninth (9) week of a course, a drop request or administrative withdraw will be processed as a failing grade (F). The F will show up on the student’s transcript and it will affect the student’s GPA.

Collaborative Courses:

 All Courses

  • A drop request within the first (1) week AND before an assignment submission will not incur a grade or be recorded on the student’s transcript.  
  • Up to the end of the designated week in the course, a drop request or administrative withdraw will be processed as a withdraw (W). The W will show up on the student’s transcript but does not affect the student’s GPA.
  • After the designated week in the course, the student will receive a failing grade (F). The F will show up on the student’s transcript and it will affect the student’s GPA.

Full Semester (16 Week) Courses

  • Up to the end of the tenth (10) week of the course, students may drop and receive a withdraw (W).  
  • After the tenth (10) week of class, a drop will incur a failing grade (F).  

Twelve week Courses

  • Up to the end of the eighth (8) week of the course, students may drop and receive a withdraw (W).  
  • After the eighth (8) week of class, a drop will incur a failing grade (F).  

Ten week Courses

  • Up to the end of the seventh (7) week of the course, students may drop and receive a withdraw (W).  
  • After the seventh (7) week of class, a drop will incur a failing grade (F).  

Eight week Courses

  • Up to the end of the sixth (6) week of the course, students may drop and receive a withdraw (W).  
  • After the sixth (6) week of class, a drop will incur a failing grade (F).

Six week Courses

  • Up to the end of the fifth (5) week of the course, students may drop and receive a withdraw (W).  
  • After the fifth (5) week of class, a drop will incur a failing grade (F).

Four week Courses

  • Up to the end of the third (3) week of the course, students may drop and receive a withdraw (W).  
  • After the third (3) week of class, a drop will incur a failing grade (F).  

Online Tuition Refund Policy

After the start of a course, no refunds may be applied to the student’s account without a written request to drop a course or completion of the Online Drop Request Form: www.cuw.edu/department/ocde/drop.cfm.

Students who wish to drop a class prior to the Drop Deadline will receive a pro-rated refund of educational fees according to the following schedule:

Date Percentage
Prior to the submission of the first assignment 100
After submission of one (1) assignment 67
After submission of two (2) assignments 33
After submission of three (3) assignments 0

EDGT - Professional Development Courses: Students who begin to submit work for an EDGT course will be ineligible to receive a refund. A full refund is only possible if no work has been submitted to the course.  

NOTE: After the Drop Deadline for a course, students will not be eligible for a tuition refund.