Article 3 - Policies Student Welfare
A. University Medical Amnesty Policy (MAP) – “CALL FIRST”
Purpose: The purpose of the policy is to facilitate access and remove barriers to students who require medical assistance in drug or alcohol related emergencies, and to provide the opportunity for caring, non-punitive interventions in response to such incidents.
Policy: The Medical Amnesty Policy (MAP) is a key component of the University’s comprehensive approach to reducing the harmful consequences caused by the use of drugs or excessive consumption of alcohol. The MAP represents the University’s commitment to informed decision making and promotion of healthy behaviors. In order to achieve these goals, the MAP mandates that discretion be exercised, including the possibility of conversations with supportive people such as the Dean of Students, Resident Director, etc. and may involve some educational programming to support a transition to a healthy lifestyle. All of this can be possible as permitted under the University’s Code of Student Conduct, as follows:
1. Students are expected to contact Resident Hall Staff or Campus Safety when they believe that assistance for an impaired student is needed. Also see Contact Protocol below.
2. At the discretion of the Department of Campus Safety, the Department will assist intoxicated individuals by facilitating transport to medical facilities.
3. In cases of concern for the health and safety of an individual, students should utilize one of the following options: notifying Resident Life Staff, notifying Campus Safety Staff, or by calling 911 for assistance by City Rescue Squad - then notify Campus Safety or Resident Hall Staff.
4. Students seeking assistance for drug or alcohol related emergencies will not be referred through the University’s student conduct system. However, a student will not be granted protection under this policy if campus officials (e.g., Resident Hall Staff, Campus Safety) intervene beforehand.
5. Students who seek emergency assistance on behalf of a person(s) experiencing drug or alcohol-related emergencies will not be referred through the University’s student conduct system. However, a student will not be granted protection under this policy if campus officials (e.g., Resident Hall Staff, Campus Safety) intervene beforehand.
6. Records of all requests for assistance under this policy shall be maintained by the Office of the Dean of Students. Participation in any program as a result of this policy shall not be noted on the student’s conduct record.
7. This policy does not preclude disciplinary action regarding other violations of the University Code of Student Conduct, such as causing or threatening physical harm, sexual abuse, damage to property, harassment, hazing, etc. Students should also be aware that this policy does not prevent action by local and state authorities.
8. Nothing in this policy shall prevent an individual who is obligated by state or federal law to do so from reporting, charging or taking other action related to the possible criminal prosecution of any student.
9. Students who may have violated the Code of Student Conduct when s/he became a victim of sexual misconduct shall be granted Amnesty. Therefore, an alcohol/drug violation will not be applied to a student who reports that s/he was under the influence at the time of a sexual assault or harassment incident.
B. University Missing Student Policy
In compliance with the “Higher Education Opportunity Act, P.L. 110-315, sec. 488, 122 Stat. 3301 (2008)” Missing Student Notification Policy and Procedures, it is the policy of the Office of Campus Safety to actively investigate any report of a missing resident who is enrolled at the University and residing in on-campus housing. Each resident will be notified of the Missing Student Notification Policy and Procedures via this Code.
For purposes of this policy, a student may be considered to be a “missing person” if the person’s absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances could include, but not be limited to, a report or suspicion that the missing person may be the victim of foul play, has expressed suicidal thoughts, where there are concerns for drug or alcohol use, is in a life-threatening situation, or has been with persons who may endanger the student’s welfare.
Each resident, on or before checking into his/her assigned room, has the option to identify the name and contact number of the individual(s) who are a primary contact to be notified in case of an emergency or in the event that the resident is reported missing (see Emergency Contact Information at the beginning of this document). In the event the resident is under the age of 18 or is not emancipated, the University is required to have the primary emergency contact be a custodial parent or guardian.
If a member of the University community has reason to believe that a student is missing, Campus Safety should immediately be notified.
Note: This notification can be made anonymously.
Upon receiving notification, Campus Safety, through the Vice President of Student Life/Dean of Students, will make reasonable efforts to locate the student to determine his or her state of health and well-being. These efforts may include, but are not limited to, checking the resident’s room, class schedule, friends, ID card access, locating the resident’s vehicle, and calling his/her reported cell phone number. As part of the investigation, the University reserves the right to contact the individual(s) whom the student has identified as his/her emergency contacts person(s) to help determine the whereabouts of the resident.
If, upon investigation by Campus Safety and concurred by the Vice President of Student Life/Dean of Students, that the resident has been determined to be missing for at least 24 hours, the following will occur. A University representative will contact the resident’s designated emergency contact and the Director of Campus Safety or his designee who will contact the Local Police Department and request a missing person report initiating a police investigation. Even if a student has not registered a contact person, the local law enforcement agency will be notified that the student is missing. Investigation will continue in collaboration with law enforcement officers as appropriate.
C. University Emotional Support Animal Policy
Concordia University is committed to compliance with state and federal laws as the laws relate to individuals with disabilities. As the laws pertaining to emotional support animals are evolving, CU reserves the right to modify its policies and guidelines accordingly. The use of an emotional-assistance animal is determined in accordance with these applicable laws and regulations regarding whether such an animal is a reasonable accommodation for a disability. Students with disabilities may seek an addendum to their housing contract to include an emotional-assistance animal as an accommodation. This determination will be made on a case-by-case basis as described below. The needs of the disabled person will be balanced with the impact that the animal has on programs or other members of the campus community.
Sufficient information and documentation may be required to determine whether the animal qualifies as an emotional-assistance animal under the applicable law. Documentation should be provided on the letterhead of a treating physician or mental health provider, and permit a determination as to whether:
1. The individual has a disability for which the animal is needed;
2. How the animal assists the individual, including whether the animal has undergone any training;
3. The relationship between the individual’s disability and the assistance the animal provides.
4. Animals whose sole function is to provide comfort and emotional support, meaning that they have not been trained to perform a specific task, do not qualify as service animals under the ADA.
Consistent with federal and state law, an emotional support animal may be prohibited from the residence halls if the animal’s behavior or presence poses a direct threat to the health or safety of others. It may be excluded from areas where its presence fundamentally alters the nature of a program or activity, if the animal is disruptive, if its presence would result in substantial physical damage to the property of others, or if it substantially interferes with the reasonable enjoyment of the housing or public accommodation by others.
The owner of the emotional support animal is responsible for the following requirements: vaccination, leash control, clean up rules, animal health and hygiene, etc. Individuals seeking the use of an emotional support animal as a reasonable accommodation must follow the procedures for implementation of this policy as described below.
1. Procedures for Gaining Authorization to Bring an Emotional-Assistance Animal to Campus
a. Students must be registered with the Academic Resources Center (ARC) and the Accessibility Support Services. Students must gain authorization to bring an emotional support animal to the campus or at University sanctioned events off campus. The request must be directed to the Office of Accessibility Services.
b. Students must complete form requests for Emotional Support Animals.
c. Follow all guidelines as outlined in the CU Policy and Guidelines for Emotional-Assistance Animals. Complete the “Request for Emotional Support Animal”, “User/Owner Statement for Emotional Support Animals”, and “Animal Registration” forms and include documentation of your disability as outlined on the (ARC) Learning Resource web site (https://www.cuw.edu/academics/services/student-academic-resources/learning-resource-center/).
d. Complete the medical documentation required (animal and student documentation).
e. Contact Accessibility Support Services for intake appointment.
f. Grievances may be made as outlined in the “Accessibility Support Services Handbook” available at: (https://www.cuw.edu/academics/services/student-academic-resources/learning-resource-center/disability-support/after-registration.html)
g. At CUW, paperwork is completed 30 days prior to approval. Once you receive approval, students will be contacted by appropriate departments to schedule a meeting.
For questions about emotional-assistance animals please see the Disability Support Services (DSS) on your campus.
University Service Dog Statement:
Concordia University recognizes some students with disabilities may require the use of a service animal. Service animals are defined as dogs that are individually/specifically trained to perform certain tasks for people with disabilities. The task that the dog has been trained to provide must be directly related to the person’s disability in order for that dog to qualify as a service animal.
Dogs whose sole function is to provide emotional support do not qualify as service animals under the Americans with Disabilities Act. Concordia University has a separate residence hall policy regarding emotional-assistance animals (see CU Policy and Guidelines for Emotional Support Animals).
When it is not obvious what service the animal provides, students and campus visitors may be stopped by University personnel and asked the following questions:
1. Is the dog a service animal required because of a disability?
2. What task has the dog been trained to perform?
While not required, it is beneficial for students and campus visitors with service animals to register their dogs with the appropriate campus accessibility support services coordinator. The Coordinator will, in turn, coordinate efforts across campus (instructors, residence life, student life, and campus safety, among others) to ensure that the student or campus visitor and their service animal have a safe and enjoyable experience while on campus.
The Accessibility Support Services Coordinator for CUW is Janis Chapman
The Accessibility Support Services Coordinator for CUAA is Dr. Tori Negash
D. Poster and Posting Policies
1. Student organizations, Faculty and Staff are allowed to post signs, posters, or fliers in designated areas in buildings and residence halls in compliance with established posting procedures. All information must first be entered onto the Campus Calendar and approved for posting by the Student Life Office.
For more information regarding posting on the CUAA campus, visit this link:
a. Posters and fliers may not exceed 11 x 17 inches in size. Any sign bigger than this must receive special approval from the Student Life Office.
b. The name of the sponsoring group must appear on each item approved for display. It is preferred to have the name spelled out (acronyms and logos may be used if they are easily recognizable and easily identify the sponsor).
c. Sponsoring groups shall remove all posters after the advertised event. Signs without a Student Life stamp, those left after the expiration date, or those posted in an unauthorized area will be removed.
d. Signs may not be posted on walls (interior or exterior), trees or shrub s, trash cans, elevators, or any other area other than specific bulletin boards. Any signs posted in unapproved areas will be removed. Only one poster per event is allowed on each bulletin board.
e. Any CU sponsored events that require lawn signs must be approved by the Campus Safety office. Such signs are restricted to use on the day of the event.
f. Guidelines for Approval: It is difficult to set definitive standards for the approval of the content contained in posters. Therefore, CU sets forth in writing these guidelines in order to give students general notice of appropriate conduct. The regulations should be interpreted broadly and are not designed to define posting conduct in exhaustive terms. The following are examples of content (explicit or implied) which are inappropriate:
i. Any poster/posting which is not compatible with the Mission of the University and/or the doctrines of the Lutheran Church-Missouri Synod;
ii. Words or images which demean the University, any office/organization/entity of the University, or student organization of the University;
iii. Words or images which demean an individual/group by targeting an individual/group’s race, gender, and/or religion;
iiii. Words or images which are sexually suggestive; or
v. Words or images of alcohol or drugs.
g. Students who identify themselves as a student of the University (explicitly or implied) or a member of a University organization on the internet (e.g., student organization, athletic team, choir) and/or electronic social networks (e.g., Facebook, YouTube) assume the responsibility for the content posted and are subject to sanctions contained in the Student Conduct Code for failure to abide by the posting guidelines directly above.